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Enterprise 2.0 Featured Articles Intranet

OpenSocial and the Enterprise Intranet

Attended a Jive do for UK users last week and put some faces to names and met up with some of my peers in the UK. We were given some great presentations by Jive’s Bill Lynch, Bob Brown and Nils Heuer (the latter responding to a cheeky tweet I made about the venue, a subterranean London club).

Whilst not going into any detail here, I was encouraged by the content as it confirmed some of my thoughts over a widget driven intranet, the role of the Cloud and the impact HTML5 will have on our future intranets. I could also see a new landscape of competition emerging in the future with social software vendors and more traditional Content Management System (CMS) vendors.

There was one thing I hadn’t thought about though, and that is OpenSocial. This is (or something similar) is essential for all that I’ve been thinking about to work. At heart is the factor of interoperabilty in new social intranets, something that Atlassian’s Jay Simons sees at one of the 5 determining factors of OpenSocial’s importance. What this means is that widgets or other discreet components can work together easily and seamlessly, so long that is that they all use the same system.

The big one that doesn’t of course is Facebook’s and I need to understand more the limits this might put on the interconnectedness of intranety technology. But then, who is using Facebook’s connectivity for enterprise social software?

If the same question is put of OpenSocial then the answer is legion – Jive, OpenText, Google (who made the thang of course and Cisco. And Cisco of course like interoperability – the router is the essence of interoperability and in the fight with Apple of who owned the right to use the work iPhone a key concession wrung from Apple by Cisco was on interoperability.

On doing my research on this, I was pleased to come across this slide deck by Kit Sharma. I’ve worked with Kit on intranet stuff so it brought a big smile on my face to see his work here.

Refs

Five reasons OpenSocial will change the Enterprise Jay Simons, Atlassian
Enterprise OpenSocial – A Year of Progress Adina Levin, OpenText

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Enterprise 2.0 Featured Articles

The eye of the storm: managing Enterprise 2.0

I enjoyed reading Oliver Marks’ piece “Demilitarizing Collaboration: Designing Rules of Engagement” in ZDNET, where he defines the state of play for collaborational technology in the enterprise as a Demilatrized Zone above and beyond the siloed potential warzone that surrounds it.

There are five areas of tension in the argument:

1) Oliver argues that a level playing ground is needed to protect and keep vibrant the collaborative community. However, due to the stakes at play, Enterprise 2.0 can be the maelstrom and centre for political power play and control. This is rarely level.

2) The technology of 2.0 is in constant flux, and as example, smart mobile technologies will transform the space.

3) The Business is in flux too. Depending on the sector this will be at varying speeds, but nonetheless the Business will change and 2.0 will accelerate this change. 2.0 operations need if not quite at the centre of this activity, needs at least a clear line of sight to the business strategy to maintain relevance and cohesion.

4) Although the core collaboration is inside the firewall, the firewall is regularly crossed in terms of cross-enterprise and team collaborations – e-mail, web 2.0, chattering clients, TV, the meeting.

5) People will change, not only in terms of churn, but also the roles and expertise will change as all the factors listed above come into play.

In what Oliver calls the brutal world of running a 2.0 DMZ it’s essential to ensure that:

Longer term strategic needs for a scalable, coherent collaborative backbone which connects silos and units on top of existing BI and associated infrastructure is tough in a world of quarterly results targets, and where staffing may completely change over time.

So how do we achieve this? In some way the argument calls for something above and beyond yet within and part of the business fabric. The nearest concept I can think of is some sort of Habermas type Public Sphere.

For Habermas the Public Sphere is an essential part of democratic society (he draws heavily on Hannah Arendt’s working on the Ancient Greek Polis) and is a space that exists for politics and discussion and is not subsumed in business or personal life. But here of course we are talking about Business and nothing but Business.

Maybe there’s something here to be learned from Corporate Social Responsibility. This is maybe a Cultural issue for the business, which can no more transcend the drive for profit than it can the market which defines it, (there being no such thing as a free luncheon after all….)

The question then comes down to this, how to be both part of and above the storm? Oliver almost calls for priests or at best non-partisan civil servants to manage the collaboration.:

Weaving collaborative workflow intents into the way you want staff to work over time is essential to realize the relevancy and power of collaborative 2.0 technologies without exposing the people tasked to run it to the realities of business political border disputes and fault lines.

The problem here though, is this role doesn’t seem to match those evangelizing in the enterprise today…For the tales I hear, the ones I have seen, means working and evangelizing on precisely those fault lines and around those disputes. Of that there seems little escape.

Ref
“Demilitarizing Collaboration: Designing Rules of Engagement” ZDNET
The Structural Transformation of the Public Sphere” Wikipedia, so take it with a large pinch of salt.

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Enterprise 2.0 Featured Articles Intranet

God & social media guidelines @ work

A thought provoking  Tweet from Kenan Malik pointed me to a great article in Philosophy Now from Emrys Westacott, “Does Surveillance Make Us Morally Better?”, or as Kenan put it, “Should God have placed CCTV cameras in the Garden of Eden?”.

The article looks at systems of control that prevent transgression (speed cameras and the like) and asks if they make us better people or not. The rum idea is that by choosing not to do wrong, we might be better than simply not being able to do wrong (at least not able without the certainty of a a resounding thwak on the metaphysical or corporeal buttocks).

This made me think of all those discussions of social media governance at work and whether one should or should not be able to chat with friends and enemies on FaceBook, Twitter or LinkedIn while at work. It also ties in with the ability for an intranet to effectively monitor our every keystroke. Systems like Autonomy for example, have the potential to monitor all an employee types while logged in (at least so my boss tells me) and send off an e-mail to HR, the minute you type ‘CV’…

The article does raise, and I think answer the question of what sort of people we want at work – ones monitored all day long, clocking in and clocking out all their actions and chained to the cyber keyboard or their corporate duties. Or, do we want ones who exercise choice and responsibilities; ones who are judged and rewarded on what they deliver, rather than how many rules they obey?

Social Media Guidelines at Work Policy
In light of this, I think the best Social Media Guidelines at Work policy could be whittled down to a commandment of almost Biblical simplicity:

“Thou shalt not take the piss.”

And what I mean by this is simple. Do not restrict access. Trust the employees. But those employees in being given this trust, should not abuse it. I think this is fair and honest.

Links

Should God have placed CCTV cameras in the Garden of Eden?
Does Surveillance Make Us Morally Better?
Autonomy.com

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Enterprise 2.0 Featured Articles

Thoughts from a social software practitioner

For a project I was asked what I thought about the impact of social software and employee communications. I quite enjoyed jotting down my ideas in less than 400 words and so I’d like to share them with you.

For over 15 years I have been working with social technologies, back in the days when they were called ‘computer mediated communications’. Whilst I am one of those people who think that they are having a strong transformative effect on the way we do business, collaborate and communicate, we need to be mindful that these are just technologies. It is after all people who make businesses happen and the computer that can actually communicate, has yet to be invented.

Nonetheless, I think we can see businesses being transformed by social technologies. I have both seen and been actively engaged in this process in EU sponsored pan-European projects and in high-tech blue chip and in a mainstream British company. In these roles, I have successfully used the full raft of social technologies, Wikis, Forums, Blogs, Polls, RSS, Tagging, Video, Mobile (and more) to communicate with staff.

On a broader perspective are now starting to see case studies coming though showing the social/business impact and in small but growing measures, hard ROI. The key areas I think we are seeing business change taking place in are in the ability to collaborate more effectively across organisational boundaries, timezones and geographies. This collaboration is both innovative of itself, but also fosters and encourages innovation in the enterprise. One of the reasons for this is that social software can connect people and their ideas both quickly and across the boundaries, but also in new and unexpected ways. Experts can be located, ideas and information surfaced new synergies and alliances created.

One of the most interesting aspects of these technologies is that they are both productive and fun. BT for example are talking about a 20:1 ROI on their social intranet and UBM talk of big savings in their procurement teams. Vendors such as Jive and Microsoft (I used both) also talk about the fun element and how work is made more social by these technologies. This is a key aspect and is also a major factor in an E.20 project’s success.

In sum, the transformation is one that makes businesses more productive and better places to work in, increasing profits but also employee engagement and satisfaction. There is a potential here for something quite different to emerge from the process. Quite what that will be is uncertain, but I enjoy being one of the people making it happen.

Russell Pearson, June 2010

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Enterprise 2.0 Featured Articles Intranet

Cisco Quad, 1st blush

I’ve written a few times about Cisco, nee WebEx Connect and it’s role as a potential SharePoint killer, so it was with interest that I looked at the release of Cisco’s Quad. The video below says more than I can at present, so just some 1st blush observations here.

1) Easy sociality. The app lacks the pure 2.0 finesse of Connect. It reminds me somewhat of the days when companies that made CD ROM based training made a web version and it ended up looking like a web version of their CD. (Who remembers Linksys manuals?)  Nonetheless, Cisco Quad looks robust and usable in a corporate environment. I didn’t get the impression that it would take lengthy training sessions to use and that it could be deployed pretty much out the box. These are vital to success.

2) Presence. On the P word Presence, it’s hot on this. Potential tie in with other products, especially TelePresence, LibreStream and expert locator is powerful. Find the expert and communicate (with video maybe) now. This is key to the battle with Microsoft on unified comms.

3) Corporate Directory. Looks good but what powers this? Does it run alongside an ‘official’ one, it is dependent on there being in this environment, or as the presenter said “So long as people are on the community and are active….”. This raises a whole lot of questions that I’ll look at in more depth in a future post. Is this a standalone, or is it integrated (probably both, but to what degree and with what functionality?)

4) Corporate Directory navigation. I’d also like to see the 3D type navigation that SharePoint offers – I want to navigate up the directory tree and down, but I also want to see who someone’s peers are and to navigate horizontally (just like the elevators in Star Trek).

5) Content Management. We’ve all got content that we talk about – presentations, sales collaterals, white papers, product release docs, and more. These will be talked about galore on a system like this. Where in Cisco’s universe do these live? Where’s the content management? (Do we need one is maybe pertinent, but it needs answering in context.)

& finally the really big one….

6) T-Shirts. These play a massive role in Cisco and it was because of a Cisco t-Shirt was worn outside Google’s HQ that the new logo got released early. There was also a near riot when T-Shirt & sweatshirt production was cut back a few years back,  as for some engineers this was a good 80% of their upper-body wardrobe. Good to see that this has now been overcome and that some are back to that high fashion cut of using double layering of Cisco corporate wares to keep warm.

7) Governance, dis-aggregation & the morphing of the intranet to follow…

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Enterprise 2.0 Featured Articles Intranet

Why is the UK slower at Enterprise 2.0?

The uptake of E2.0 in the UK and in Europe is apparently slow and it certainly seems a lot slower than in the US. But why is this so, why is the uptake of E2.0 slower here than in the US?

In a really thought provoking post at Pretzel Logic, Sameer Patel wonders if the cause is tied into different levels of productivity and the higher levels of labour the what he calls the‘labour capacity’ seen in Europe compared with the US. Sameer wonders if the need to ‘do more with less’ is less pressing here and consequently:

“If people are the ultimate producers and you have an abundance of labor, being productive by finding experts faster, searching for data and content less, reducing time consuming meetings and email, etc etc don’t seem to be strong, budget-shifting value propositions.”

I’m not so sure this is the case, the same pressures to be more productive fall on businesses no matter where they are. Sameer points to differing changes of productivity in Europe, America and Japan, but what this misses is the more concrete level of actual productivity to begin with. Britain might be increasing its rate of productivity more favourably than a competitor state but this means little if the comparison is with an economy that was much more productive in the first place. In any event the same drive to be more productive still exists, it’s a primary condition of capitalism.

Given Sameer’s picture of labour capacity this same drive should impact different economies in different ways. It would there create different drivers in different EU economies such as poor old post-industrial Britain and the far more productive and industrial Germany. This is something noticed by Dennis Howlett who also notes that E.20 rollout will be different in different parts of a global company. Dennis’ target here is Hutch Carpenter’s reworking of Maslow, creating what I noted as a paradox – the bigger the impact of 2.0 the harder to measure and vice versa.

What Dennis does next though is shake up the whole 2.0 apple cart and with it, the traditional model / role of internal comms and the intranet (both of which I’ve been arguing will be transformed in the coming years. What Dennis provides is a model of how this will happen). He conjures the following diagram, where the benefit of 2.0 is agility and revenue generation.


Enterprise 2.0: let’s be careful out there

The drivers for this are both customer and employee satisfaction (the holy grail of many an internal comms project) plus cross organisational collaboration. Dennis notes carefully that this is maybe a little simplistic and thinks that at least in an ideal world “we should see the emergence of the kind of breakthrough revenue generation and agility that sit at the top of Hutch’s hierarchy.”

The barriers to this happening Dennis seems to think are cultural and while we can point to potential gains, getting these in place “may well require a much more agile transactional framework than currently exists in many organizations.”

There’s a bit of a chicken and egg situation here, to be more agile requires agility, or as Ross Dawson puts it:

“A collaborative organizational culture needs to be enabled by collaborative tools. These tools by themselves cannot make a difference. However if employees use those tools well, it will absolutely enhance organizational performance.”

How is this situation to be reached? Well it might be helpful to look at what I see as happening here in the UK with Enterprise 2.0. I’m not picking up strong indications of a massive rollout of big 2.0 projects. What I am detecting though is an increasing tendency for companies to start using social technologies as part of their core intranet. In addition, internal comms teams are recognising that social technologies can engage with their customers, i.e., the stakeholders, teams and employees they’re communicating for and to in very effective ways.

Maybe this is a British reserve, a softly softly approach. It does mark a difference from what I see my fellow members of the Adoption 2.0 Council doing in the US though. But what this could well point to is companies taking a reserved almost stiff upper lip approach to rolling out social tools. However, even with this reserve, we could well start to see a transformative effect. The Catch 22 of agility needing more agility might be overcome here.

Maybe these first small steps are what’s needed to create that more long term agility. And so of the longer term impact, whether we gradually more and more transformative and create more effective, agile revenue generating companies, whether instead only the riskier, more large scale projects seen in more often in America, will reap big sudden productivity gains, well only time will tell.

Refs
Enterprise 2.0 and improved business performance
Slash and Burn: Productivity and Enterprise 2.0
Enterprise 2.0: let’s be careful out there
Creating competitive differentiation with Enterprise 2.0
Maslow’s Hierarchy of Enterprise 2.0 ROI
The ROI Paradox of E2.0

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Enterprise 2.0 Featured Articles Intranet

Yammer + SharePoint = agility

Further to my post yesterday when I mentioned SharePoint 2010 and their slow upgrade path (one every 3 years or so). This means they have to plan in advance and can miss opportunities or new technologies arriving. When I went to see them at their UK HQ at Reading they admitted that microblogging was just such a feature of this slow process – i.e., they didn’t have it.

Lo and behold, Microsoft and Yammer announce integration, of sorts, Yammer:

“Yammer users will now be able to put a Yammer feed on “virtually any SharePoint page” and post to Yammer from different areas within Sharepoint. MOSS users will be able to view Yammer messages alongside Sharepoint search results.”

So MOSS too and not only SP2010. This approach of Yammer and SharePoint could overcome that lack of nimbleness I noted. It potentially opens a way for SharePoint to become more 2.0 in terms of being able to mash together more agile and social tools like Yammer. Even more so as BPOS as ideal platform for Yammer SharePoint at work together.

Refs
A cloudy intranet of HTML5
Brings its Microblogging Service to Microsoft Sharepoint

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Enterprise 2.0 Featured Articles Intranet

A cloudy intranet of HTML5

I thought that Box.net’s announcement that they’re going full blown ‘drag & drop’ HTML5 was of note for one special reason that hadn’t struck me before with HTML5. HTML5 they say by enabling them to do drag and drop between the web and the desktop, means “the death of desktop software.”

If this is right then it’s not only desktop software that could feel the fatal pinch. Imagine if you will (and I do like imagining) what all this will mean to the healthy well-being of the average corporate intranet. Applications such as Box.net using HTML5 mean that the boundary between not only the web and the desktop, but also that boundary between the intranet and the desktop will also dissolve. Problems I’ve seen in the past such as ‘this is the official intranet, this is the shadow version built on x’ will be legion. Large monolithic intranet CMS such as Autonomy and Opentext will have difficulties maneuvering around these nimble technologies. As will of course that noble and tight ruled fellow, intranet manager.

Because why? Well the intranet is governed at the centre but operates at the periphery (c.f. Lukacs). Users, bless them, will turn to what ever technologies suit their work best. And if these cloud based apps, that lithely slide between the dissolved gaps between the official intranet, their desktop and the cloud, actually help them work better, then thet’ll be used.

It becomes difficult here to really draw out those lines in any clear way between the intranet, the desktop and the cloud.

Imagine further, if you will, what these cloudy apps might do when they become more fully social. They become social widgets, drawn from the cloud to make a personal and work collaborative desktop. Teams could pull these together to make a fusion of what we now see as separate tools – the enterprise social network, the official intranet, the file store, etcetera. The Intranet manager, Infosec and Digital Security guys will have kittens trying to police this.

And more so, not only the ECM companies mentioned above, but also think of SharePoint. 2010 has just been released. It’s going to be 2013 or more before we see the next major release. In the meantime we have 3 years of HTML5 based collaborative apps appearing on the horizon. They could make SharePoint look like a slow old dinosaur. But maybe, just maybe, BPOS, the cloud based SharePoint will respond to this. In any event, it’s sure going to be fun watching the show.

Refs
Drag and Drop it Like it’s Hot, Powered by HTML5
Box.net Adopts HTML5; Adds Drag And Drop Functionality Between The Web And Desktop

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The ROI paradox of E2.0

We’re starting to see a steady increase in case studies demonstrating a clear ROI on the use of collaborational technologies in the Enterprise. Talking with my peers, especially in the US, it’s clear that there’s also a number of these in preparation. Much of the current focus is on soft measurement and it’s still a less common to see hard numbers being put forward. There’s a neat paradox here as seen in Hutch Carpenter’s reworking of Maslow’s Hierarchy of Enterprise 2.0 ROI


ROI paradox of E2.0
For what we see here is that the easier it is to measure the less impact it has on the overall success of the business.The harder to measure, the greater the impact.

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Enterprise 2.0 Featured Articles Intranet

SharePoint 2010, Office 2003 and social software (updated)

Will SharePoint 2010 run ok on your legacy environment of Office 2003/2007 and IE6? I’ve been doing some research on this question and here’s my findings on what SharePoint 2010 works with in terms of: legacy browsers, versions of Office and Windows. My focus, as ever, is on the social software side of the tool.

What I’ve found out so far is that the only real show-stopper is Internet Explorer 6 (IE6). Hopefully 2010 could mark the death knell of this horrid browser. But before any of us carp too much about corporations still using it, many big businesses still have to, as they have other processes and applications integrated into it. Put simply they can’t remove it without losing some internal web-based apps.

But back to the main question, this is the overview of what I found that it works with (or not):

To explain – to get tip top 100% performance you need SP2010 running on Windows 7 and with IE8 as the browser. If you have Office 2007 running you get most functionality, but on Office 2003 the core SharePoint 2010 functions won’t work.

However, SharePoint 2010’s core social functions should work ok as they’re all browser based. And what’s more you can use other browsers apart from IE such as Firefox.

As for the $100 million question of whether SharePoint 2010 will deliver all of your organisational’s Enterprise 2.0 needs, the answer is a quiet ‘no’. It doesn’t support microblogging for example but then Microsoft don’t expect it to meet every conceivable need. But does it provide nearly all you’ll ever need, the answer so far is a reserved ‘yes’.

This reservation is based on usablity and sociality plus complexity. In this I still believe that SP 2010 may still well need a social layer on top -e.g., Jive (the one I’ve in-depth experience of using), Newsgator (see the recent webinars with Deloitte) or Socialcast. What’s more, as we move into the rest of the year, on to 2011, 2012 & 2013, (and SharePoint 2010 don’t forget will still be the 2010 version, it runs on a 3 year upgrade cycle) none of these companies are going to sit around and do nothing. So expect some really exciting deveopments and releases from them in the near future.

Back to today however, a colleague at work has kindly set me up with a sandbox on the Sharepoint 2010 Proof of Concept site so I will go and made some sand castles…and come back later with more in-depth findings.

Download the SharePoint 2010 comparison worksheet with notes & URLs from Microsoft.
Thanks to Microsoft for helping with requested info and for a great visit to their HQ at Reading.

Refs:

http://technet.microsoft.com/en-us/library/cc263526.aspx

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